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MICROSOFT OFFICE 2013 EXCEL 1. 2 File Tab 1 Title Bar 5. Group 7 Name Box 6 Active Cell 8 Formula Bar 4 Ribbon 9 Column 10. Row 11 Sheet Tabs 12 View.

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Presentation on theme: "MICROSOFT OFFICE 2013 EXCEL 1. 2 File Tab 1 Title Bar 5. Group 7 Name Box 6 Active Cell 8 Formula Bar 4 Ribbon 9 Column 10. Row 11 Sheet Tabs 12 View."— Presentation transcript:


2 2 File Tab 1 Title Bar 5. Group 7 Name Box 6 Active Cell 8 Formula Bar 4 Ribbon 9 Column 10. Row 11 Sheet Tabs 12 View Buttons EXCEL WINDOW 3 Top Level Tabs

3 EXCEL Spreadsheet applications are used to track, analyze, and chart numeric information Used for business, industry, education, and by individuals who make financial decisions Microsoft Excel is an electronic spreadsheet program The term worksheet refers to electronic spreadsheets A collection of worksheets is a workbook There is 1 default sheet in a workbook

4 SPREADSHEETS The function of a spreadsheet allows you to Compile data Analyze data Perform Calculations Create charts

5 WORDS TO KNOW: Vertical information labeled A,B,C – COLUMNS Horizontal areas labeled 1,2,3 – ROWS Intersection of a column and row – CELL The cell with the dark rectangle is called the Active Cell CELL ADDRESS identifies the coordinates of the intersecting column and row A1, F10, H233 are examples of cell addresses

6 WORDS TO KNOW NAME BOX displays the cell address of the active cell The ACTIVE CELL and FORMULA BAR displays the data as it is entered Cells can contain: Labels (text) By default, all Labels (text) in cells is left aligned Values (numbers) By default, all Values (numbers) in cells are right aligned Formulas or functions Dates (serial numbers that can be used included in formuals) By default, all Dates (serial numbers) in cells are right aligned RANGE is a selected group of cells The : indicates a range of cells B3:D3 is a range of cells The range of cells include cells B3 through D3

7 GETTING AROUND Left or Right one cell or up and down one row TAB will move the active cell to the right SHIFT + TAB will move the active cell to the left Home takes you to the beginning of a row Ctrl+Home takes you to A1

8 INPUTTING & CHANGING DATA Key data directly into active cell F2 or Double Click to make changes in the cell CLICK INTO THE FORMULA BAR to make changes Press the DELETE key or just start keying in new data You DO NOT have to highlight the data in order to delete or change it.


10 HEADERS & FOOTERS Insert Tab > Text Group, Header & Footer button Header Left – Name Center – Insert File Name Right – Class Period Footer Left– Insert Date Middle-Insert Sheet Name Right– Teacher’s Name Always change back to normal view after inserting headers/footers

11 BE SURE TO SAVE & PRINT Excel files save with an.xlsx file extension You can view worksheets in two ways View in Regular view – displays the values Formula view – displays the formulas Ctrl + ` will toggle you between regular view and formula view (Key above Tab Key) or go to Formulas  View Formulas

12 USEFUL RIBBONS Font BOLD Italic Underline Increase Font Size Decrease Font Size Borders Fill Color Font Color Alignment Horizontal Left Align Center Align Right Align Vertical Top Align Middle Align Bottom Align Wrap Text Increase/Decrease Indent Merge & Center Orientation Number Accounting Number Format Percent Style Comma Style Increase/Decre ase Decimal Styles Conditional Formatting Format as Table Cell Styles Cells Insert and Delete Columns and Rows Format Editing AutoSum Fill Clear Sort & Filter Find & Select To manually wrap text— Alt + Enter

13 PRINTING & PAGE SET-UP ThemesPage Setup Margins Orientation Print Area Print Titles Scale to Fit Automatic Width Automatic Height Sheet Options Print & View Gridlines Print & View Headings

14 INSERTING ROWS & COLUMNS When you add a row to a spreadsheet, the rows of data below the insertion point are pushed down When you add a column to a spreadsheet, the columns of data to the right of the insertion point move to the right to make room

15 FILL HANDLE The Fill Handle has many uses It can be used to copy data, copy formulas, and add a series of numbers, days and months This is AutoFill The Fill Handle is a small, green dot in the bottom right corner of the active cell

16 COLUMN WIDTH To set a column to a specific width, select the column(s) that you want to change On the Home Tab, in the Cells Group, click Format Under Cell Size, click Column Width In the Column width box, type the value you want

17 COLUMN WIDTH A column width may have a value of 0 to 255 This value represents the number of characters that can be displayed in a cell The default column width is 8.43 characters

18 AUTOFIT If you have text in a cell that extends beyond the default width, select the column On the Home Tab, in the Cells Group, click Format Under Cell Size, click AutoFit Column Width The column will increase in size to the longest text

19 ROW HEIGHT A row height may have a value of 0 to 409 This value represents a measurement in points One (1) point equals approximately 1/72 of an inch The default row height is 15.0 To change row height, go to the Home Tab, cells group, click Format— Click on Row Height—In the box type the value you want

20 MERGE & CENTER It is common to center the title, left to right, over the data in the worksheet The easiest way to do this is to use the Merge and Center option on the Home Tab Drag through the cells that you want to merge to highlight them Click on the Merge and Center button, Home Ribbon, to merge the the selected range of cells and to center align the worksheet title

21 FILL You can add emphasis to selected cells by changing the Fill color Click in the active cell, and on the Home Tab, in the Font Group, click the Fill button’s drop down menu Choose a color from the Fill Color Palette

22 BORDERS By using predefined border styles, you can quickly add a border around a cell or ranges of cells On the worksheet, select the cell or range of cells you want to add a border to On the Home Tab, in the Font Group, click the arrow next to Borders and then click a border style

23 INCREASE/DECREASE INDENTS To indent text in a cell, select the cell On the Home Tab, in the Alignment Group, click repetitively until the text comes to the desired position For decreasing the indent, select the cell and click the Decrease indent button

24 FORMAT PAINTER Adding formatting to a spreadsheet makes it more attractive and easier for users to find the information they are after To quickly copy formatting from one part of a sheet to another, use Format Painter

25 FORMAT PAINTER Add all the formatting options you want to at least one cell Click on that cell to make it active Click the Format Painter button on the Home Tab, Clipboard Group Click on the cell that you want to copy the formatting to If you need to apply the formatting to more than one cell, double-click Format Painter

26 SORT & FILTER Sorting data helps to quickly visualize and understand data better To sort, select a column of alphanumeric data in a range of cells On the Home Tab, in the Sort & Filter Group, do one of the following: To sort in ascending order, click the A to Z button To sort in descending order, click the Z to A button

27 AUTOSUM The AutoSum feature is a shortcut to using Excel’s SUM function It provides a quick way to add up columns or rows in a spreadsheet


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